1. Key Dates
📆 15th May 2022 – Deadline for Workshop submissions
📆 By 27th May 2022 – Confirmations sent to all Workshop Leaders
📆 31st May 2022 – Deadline to confirm Workshop title, Abstract, Presenter biographies etc. for Conference Program
📆 05th June 2022 – Deadline to submit materials for Conference
KEY INFORMATION FOR YOUR WORKSHOP DELIVERY
- All standard session rooms will have a projector, screen plus any additional equipment as requested in Workshop registration form.
- Large conference rooms will include microphone to be shared between presenters; smaller rooms will not.
- Please note that you must provide your presentation in advance by the set deadline (so it can be loaded on our computers) or bring your own computer for a slideshow presentation. If you are using a Mac computer, you must provide your own projector adapter cable (HDMI).
- Please contact the team if you require specific room layout or any additional equipment.
- We ask you to print any handouts you wish to share with Workshop Participants. We are not able to print handouts for Workshops.
WORKSHOP LEADERS FAQ´S
What format should I submit my presentation in?
How do I know when / where my session is?
Workshop Leaders will receive an email with the time/date of the session by 📆 27th May.
How many Participants should I expect at my Workshop?
The total number of Participants at the Conference will be close to 120. Some of those have to participate in District officers training. The remaining Participants will have an opportunity to choose between 2 – 3 Workshops running at the same time so it is difficult to predict an exact number of people at your workshop. We encourage you to record a short video (if you have not done so already) to post on our social media which can attract additional Participants to your workshop.
Will Participants have pen and paper available?
All Participants will be provided with pens and papers at the start of the Conference.
How will the room be laid out?
All rooms will have a classroom layout; tables and chairs in rows. If you need to change the layout for your workshop, please feel free to do so. However, make sure you return it back to original state after your workshop.
How can I request microphones, projectors, computers, or other A/V materials?
All meeting rooms will have a projector, screen and flipchart. Large rooms will include microphone to be shared between presenters; smaller rooms will not.
Do I need to bring my own computer?
You do not need to bring your own computer. One computer will be available in each room. If you do wish to use your computer and are using a Mac computer, you must provide your own projector adapter cable (HDMI).
Will you be able to print out any Handouts?
Due to the large amount of Workshops / Participants, we are not able to print Handouts for any of the Workshop Leaders. We ask you to print them yourself and bring them to the Event.
Can I introduce my Company during my Workshop?
Yes, you can, but everything has its limits. Do not forget that participants will be probably more interested in the Workshop than an advertisement. When possible, we include your company www / LinkedIn etc. on our promotional content. You can also include it on the Handouts.
Will you record my session?
We are unable to secure professional cameras and cameraman for all three rooms. There will be a reserved place and tripod (for mobile phones) available. Please reach out to your friends or colleagues / Sergeant at Arms with a request to record your Workshop.
How will feedback for my session be gathered?
Please share the QR code provided to you in PPT template and MS Word Handout with the Participants of your Workshop and encourage them to complete Feedback (it should take no more than 2 minutes). The results will be distributed to you after the Event. Or…you can use the rest of the time (coffee breaks, evening) to get as much Feedback as possible.
How can I update a presenter’s information or biography?
Please email any changes to firstname.lastname@example.org We cannot guarantee changes will be reflected in the Conference program after 📆 4th June 2022.
Is there a special conference registration rate for presenters?
There is not a special conference registration rate for presenters, however, we encourage all presenters to register for the 2022 Conference by the 📆 April 26 Early Bird Registration deadline to benefit from discounted pricing.
Can I stay in the hotel on Thursday?
Please reach out to email@example.com to discuss arrangements.
Please feel free to contact Iva Horká at firstname.lastname@example.org with any questions.